Meeting Services

As a full-service destination marketing organization, Visit Eau Claire offers a team of experts and a myriad of services to guarantee a successful meeting or event once you have booked your meeting with our sales department. Most convention services are available on a complimentary basis. Here is how we can help:

• Venue Coordination & Selection Assistance
• Site Inspections
• Complete Housing Coordination
• Partner Referrals for Local Services
• Registration Assistance 
• Visit Eau Claire Area Information
• Welcome Letters
• Welcome Speakers
• Complimentary Name Badges
• VIP Welcome Baskets
• Welcome Bags for Participants
• Referrals for Entertainment or Tour Options
• Coordination of Local Shuttle Service
• Management of All Local Media Relations
• Local Images for use in Promotional Materials/Programs
• Visit Eau Claire Experience Center is available for check-ins, receptions or however you would like to use the space

 
Our Sales Team can assist with planning your event or meeting in the following ways:

• Liaison between meeting planner and hotels, event venues and suppliers
• Coordination of site inspections
• Suggestions for entertainment and off-site event facilities
• Suggestions for spouse, youth and children's activities
• Suggestions for pre- and post-convention tours and activities
• Guide to Eau Claire area banquet and meeting facilities
• Much, much more!
   

Grant Information

Visit Eau Claire also offers a Meetings Mean Business grant program to help the bottom line! Grants are intended to encourage conventions in the City of Eau Claire and funds can be used for a wide variety of expenses. Download information and applications here!