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Meeting Services

As a full-service destination marketing organization, Visit Eau Claire offers a team of experts and a myriad of services to guarantee a successful meeting or event once you have booked your meeting with our sales department. Most convention services are available on a complimentary basis. Here is how we can help:

  • Venue Coordination & Selection Assistance
  • Site Inspections
  • Complete Housing Coordination
  • Partner Referrals for Local Services
  • Registration Assistance 
  • Visit Eau Claire Area Information
  • Welcome Letters
  • Welcome Speakers
  • Complimentary Name Badges
  • VIP Welcome Baskets
  • Welcome Bags for Participants
  • Referrals for Entertainment or Tour Options
  • Coordination of Local Shuttle Service
  • Management of All Local Media Relations
  • Local Images for use in Promotional Materials/Programs

Our Sales Team can assist with planning your event or meeting in the following ways:

  • Liaison between meeting planner and hotels, event venues and suppliers
  • Coordination of site inspections
  • Suggestions for entertainment and off-site event facilities
  • Suggestions for spouse, youth and children's activities
  • Suggestions for pre- and post-convention tours and activities
  • Guide to Eau Claire area banquet and meeting facilities
  • Much, much more!

Grant Information

Visit Eau Claire also offers a Meetings Mean Business grant program to help the bottom line! Grants are intended to encourage conventions in the City of Eau Claire and funds can be used for a wide variety of expenses. Download information and applications here!