Meeting Services
As a full service destination marketing organization, Visit Eau Claire offers a team of experts and a myriad of services to guarantee a successful meeting or event once you have booked your meeting with our sales department. Most convention services are available on a complimentary basis. Here is how we can help:
- Venue Coordination & Selection Assistance
- Site Inspections
- Complete Housing Coordination
- Member Referrals for Local Services
- Registration Assistance or Mobile Visitor Center at Your Event
- Visit Eau Claire Area Information
- Welcome Letters
- Welcome Speakers
- Registration Assistance
- Complimentary Name Badges
- VIP Welcome Baskets
- Welcome Bags or Folders for Participants
- Referrals for Entertainment or Tour Options
- Coordination of Local Shuttle Service
- Management of All Local Media Relations
- Local Images for Use in Promotional Materials/Programs
Our Sales Team can assist with planning your event or meeting in the following ways:
- Liaison between meeting planner and hotels, event venues and suppliers
- Coordination of site inspections
- Suggestions for entertainment and off-site event facilities
- Suggestions for spouse, youth and children's activities
- Suggestions for pre- and post-convention tours and activities
- Guide to Eau Claire area banquet and meeting facilities
- Much, much more!
Grant Information
Visit Eau Claire also offers a Meetings Mean Business grant program to help the bottom line! Grants are intended to encourage conventions in the City of Eau Claire and funds can be used for a wide variety of expenses. Download information and applications here!