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Employment Opportunities at Visit Eau Claire

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Accounting & Operations Manager

OVERVIEW: The Accounting & Operations Administrator is responsible for a variety of business administrative functions related to managing organizational finances for Visit Eau Claire. This position strives to optimize and ensure that compliance and financial objectives are being met. The Finance Administrator will provide key support in driving process improvements, automation and standardization throughout the financial management of the organization. The successful candidate will be a well-organized, analytical, results-driven individual with the ability to understand and implement current processes, along with making recommendations for establishing new processes. The Accounting Administrator must be able to communicate across all business units.

JOB TYPE: Full-Time

HOURS: Salaried Position with benefits – 40-45 hours/week

REPORTS TO: Executive Director

RESPONSIBILITIES: ESSENTIAL JOB FUNCTIONS:


ACCOUNTING DUTIES:
Ensures accounts receivable accuracy and efficiency of operations, processing and monitoring incoming payments, implementing collections processes and securing revenue by verifying and posting receipts
Responsible for all aspects of accounts payable, providing assistance in the areas of reconciliation, general ledger maintenance, cash flow, and other finance processes as deemed necessary
Prepares bi-weekly payroll, makes payroll tax deposits and files quarterly payroll forms
Prepares month-end accruals and financial statements
Reconciles monthly bank statements
Handles all banking and investment of VEC funds
Responsible for renewing and maintaining business insurances
Works with and assists auditors upon annual audit
Assists in the preparation of budgets and requested reporting per VEC Executive Director


OPERATIONS DUTIES:
Audits and enforces FLSA wage and hour mandates
Administers employee benefit election and enrollment
Manages budget tracking tools to assist VEC employees with individual program/staffing budgets
Manages multiple VEC grant programs, including timely processing and payment of grant awards to various community groups
Serves as staff liaison to the VEC Finance Committee, providing detailed information and reports to fully inform the Board of the ongoing state of financial matters
Coordinates committee and board meeting schedules and attendance for all committees of VEC, including agenda and meeting packet preparation
Assists with staff projects on an as-needed basis, as delegated by the Executive Director
Oversees general office operations and maintenance. Administers the purchase of office equipment and vehicles; maintaining accurate inventory and ensures timely maintenance for office equipment and vehicles
Serves as the liaison between VEC and the IT vendor of record
Manages IT budget by effectively communicating the internal technology needs of the organization


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Ability to learn existing finance, human resources, and information technology systems
Knowledge of QuickBooks Online and various apps that can be used with the program
Knowledge of Excel Spreadsheets
Familiarity with non-profit group administration
Associate’s or Bachelor’s degree or comparable work experience in Business Administration, Finance, Human Resources or related field
3+ years of experience in a finance/human resources role
Ability to meet tight deadlines
Team player willing to exceed team goals

EQUIPMENT TO BE USED:
Must be able to operate a computer and standard office equipment such as calculator, telephone, copy machine, etc.
Software used by the VEC to administer Human Resources, Finance, and basic Information Technology services.
Audio/Visual equipment such as projectors and other presentation/speaker-related equipment.
Must be able to operate a motor vehicle and have a valid driver’s license.

TYPICAL MENTAL DEMANDS:
Must be able to use logical or scientific thinking to solve problems and perform
arithmetic calculations involving fractions, decimals, and percentages. Must be able to
make business decisions and handle difficult situations. Must be able to communicate
providing verbal feedback in a professional manner. Requires public contact and
excellent interpersonal skills. Ability to give, receive, and analyze information, formulate
work plans, prepare written materials and articulate goals and action plans. Must be
able to advise others on alternatives or options and speak before groups.

TYPICAL PHYSICAL DEMANDS:
Frequent mobility and/or sitting or standing required for extended periods of time.
Requires eye-hand coordination and manual dexterity enough to operate a computer
keyboard and other standard office equipment. Requires hearing within normal range
and eyesight correctable to 20/20 to read communications, reports and computer terminals.

Qualified individuals interested in being considered for the position are invited to apply by submitting a cover letter and resume to:


Marni Waznik, REALiving Consultant
406 Technology Drive East
Menomonie, WI 54751
marniwaznik@auroraservices.com
No phone calls, please.
Deadline for application is Friday, September 13.

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Volunteer

If you're looking to volunteer in our experience center or be involved in community events, please contact Dianne Hughes at dianne@visiteauclaire.com.